Admin & Procurement Officer - Rwanda

ABOUT INKOMOKO

Inkomoko supports entrepreneurs to grow their businesses in order to improve livelihoods, create jobs, and help communities thrive.

In 2026, Inkomoko was listed by the Financial Times as the 5th fastest-growing company in Africa, supporting entrepreneurs across East and Central Africa to grow thriving businesses and build inclusive, resilient economies.

Founded in 2012, Inkomoko has worked with more than 100,000 entrepreneurs, including thousands of refugee entrepreneurs. Inkomoko provides a combination of training, consulting, access to finance, and market-level systems change. We are the largest investor to refugee entrepreneurs in Africa.

Inkomoko has 900+ staff in 40 offices across Chad, Ethiopia, Kenya, Rwanda, and South Sudan. Through Inkomoko’s 2030 strategic plan, we are adding 3 additional countries to serve more than 550,000 entrepreneurs and growing our $30M loan fund to impact 7M lives.

INKOMOKO VALUES

All staff at Inkomoko are connected to a shared set of organizational values:

• Purpose: be solutions-oriented, produce high-quality work, and be a global leader.
• Achievement: push yourself to reach beyond what you previously thought possible.
• Improvement: be humble, engage in continuous growth through open & accurate feedback
• Bravery: willing to take risks, create a safe space for others, be compassionate, and inclusive.
• We Eat Goat: we celebrate success and support each other in hard times. We do this work together in the spirit of turikumwe, tuko pamoja, abren nen, Kula na sawa, On est ensemble.

Inkomoko is an affirmative action/equal opportunity employer. Refugees, women, and persons who reflect the diverse communities we serve are strongly encouraged to apply.

ABOUT THE OPPORTUNITY & RESPONSIBILITIES

The Admin & Procurement Officer is a mid-level position to provide excellent administrative support and customer services to Inkomoko’s departments, serving under the supervision of the Operations Manager. The Administration & Procurement Officer will ensure that daily office operations are performed in a seamless and efficient manner, supervise administrative staff, perform the procurement function and manage Inkomoko’s vendors and suppliers.

Specifically, the Operations Officer will be responsible for:

Key Responsibilities:

ADMINISTRATIVE SUPPORT & MANAGEMENT (40%)

• Supervise support staff including drivers, receptionist, cleaners and security guards, ensuring they are well informed, coordinated, and are facilitated to do their jobs well
• In collaboration with the Communication Manager, plan and organize company events
• Support the Digital Transformation Team in purchasing laptops/tablets for new staff for their onboarding
• Work with the security team on office safety and security and company health & safety protocols
• Support the Management in Admin duties such as drafting letters, scheduling meetings, filing, etc.
• Put in place and manage a centralized online and offline filing system for the company

ASSET MANAGEMENT & LOGISTICS (30%)

• Office management of all company locations, including Kigali, Musanze, and all 6 refugee camp offices
• Be responsible for company’s non-technology assets, including acquisition, asset tagging, maintenance, and disposal
• Ensure company vehicles are safe and insured at all times, and work with the Head Driver for proper maintenance of company vehicles (valid 'Vehicle inspection certificate')
• Manage travel logistics for the company including scheduling trips for staff

PROCUREMENT & VENDORS MANAGEMENT (30%)

• Manage the company’s procurement process in compliance with the organization operations manual
• Supplier contracts management: maintain a relationship with suppliers, negotiate and review services offered by suppliers for quality purposes; verify vendor invoices and deliveries and make sure that all supporting documents are received and correct before proceeding with payment.
• Ensuring the office is always well stocked, purchasing needed supplies/stationary within budget
• Prepare payment requisition documents for approval
• Update and maintain supplier/vendor roster in company’s database