Administrative Assistant to the Chief Executive Officer (CEO)

Job Description

The Administrative Assistant to the CEO provides high-level administrative, organizational, and technical support to ensure the efficient operation of the CEO’s office. The role requires strong coordination, communication, and analytical skills, with the ability to handle confidential information and support executive decision-making processes.

Key Responsibilities

• Executive Support
  • Manage the CEO’s calendar, schedule meetings, appointments, and travel arrangements.
  • Prepare and organize documents, reports, presentations, and correspondence for executive use.
  • Act as the first point of contact between the CEO and internal/external stakeholders.
• Administrative Coordination
  • Organize meetings, including preparing agendas, taking minutes, and following up on action points.
  • Maintain accurate records, files, and documentation systems (both digital and physical).
  • Coordinate communication across departments on behalf of the CEO.
• Technical & Analytical Support
  • Utilize scientific and analytical knowledge to support projects related to laboratory, health, or research-based operations.
  • Assist in reviewing technical reports, data summaries, and project documentation.
  • Support the CEO in monitoring organizational performance metrics and reports.
• Confidentiality & Compliance
  • Handle sensitive information with the highest level of confidentiality and professionalism.
  • Ensure compliance with organizational policies and regulatory requirements.
• Office Management
  • Ensure smooth day-to-day operations of the executive office.
  • Coordinate logistics for meetings, events, and official visits.

Qualifications and Documents Requirements

• Education: Bachelor’s Degree in Biomedical Laboratory Science (mandatory).
• Experience: Minimum of 1 year of relevant work experience in administrative support preferably in a healthcare, laboratory, or scientific environment.
• Valid copy of license from Rwanda allied professional council.
• Application cover letter addressed to the Managing Director
• Curriculum Vitae (CV)
• Copy of ID card or Passport
• Passport Photo
• Copy of Bachelor’s Degree

Skills and Competencies

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of professionalism and integrity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure with minimal supervision.
• Analytical thinking with attention to detail.
• Knowledge of laboratory procedures and scientific documentation is an added advantage.

Key Attributes

• Discretion and confidentiality.
• Strong interpersonal and coordination skills.
• Problem-solving mindset.
• Proactive and results-oriented approach.

Performance Indicators

• Timely and accurate execution of administrative tasks.
• Effective coordination of executive activities and meetings.
• Quality of documentation and reporting support.
• Level of professionalism in handling stakeholders and confidential matters.

How to Apply

Interested candidates should submit their application letters along with all relevant up mentioned documents to the email address below not later than 25th /May /2026 .

The required documents should be submitted in scanned soft copies in PDF format to info@combinaisonltd.com and to combinaisonltd@gmail.com .