Campus Administrator

Job Title and Organisation

University of Kigali invites applications from suitably qualified and experienced candidates for the position of Campus Administrator. The successful candidate will play a critical role in overseeing administrative operations, enhancing the University’s institutional image, managing stakeholder relationships, and driving strategic administrative initiatives. The role involves leading a team of administrative staff and working collaboratively across departments to improve operational efficiency and service delivery.

Key Roles and Responsibilities

• Oversee and manage administrative operations, including maintenance, housekeeping, safety audits, procurement, asset management, transport, soft services, and facilities management.
• Ensure effective client and vendor management, employee transportation (including route scheduling and cost monitoring), and event management.
• Liaise with internal and external stakeholders to ensure that administrative policies, programmes, and services meet current and future institutional needs.
• Identify and evaluate prospective vendors, negotiate contracts, and prepare comprehensive contractual documentation.
• Ensure that all University assets (including furniture and office equipment) are properly maintained, secured, and accounted for.
• Supervise the monitoring and maintenance of plumbing systems across University buildings and facilities.
• Ensure the proper functioning and maintenance of generators and water systems.
• Maintain proper control and documentation of keys to all University facilities and offices.
• Ensure compliance with health, safety, and environmental regulations across all campus facilities.
• Prepare and manage administrative and facilities budgets, ensuring cost-effective operations.
• Prepare periodic administrative and facilities management reports for senior management.
• Identify and implement process improvements to enhance service delivery and operational efficiency.

Required Competencies

• Proven ability to manage multiple projects and coordinate a safe and efficient operational environment.
• Strong ability to interpret and communicate complex technical issues, and to engage effectively with diverse stakeholders.
• Excellent communication skills, with the ability to engage both operational staff and senior management.
• Demonstrated knowledge and experience in estate and facilities management.
• Strong strategic thinking, relationship management skills, results orientation, adaptability, and high integrity.
• A blend of strong technological, organisational, communication, and leadership skills.
• Proven ability to build collaborative and productive relationships within an academic environment.
• Ability to manage a broad range of responsibilities efficiently and effectively.

Qualifications and Experience

• A Master’s degree in Real Estate and Property Administration, Business Administration (MBA), or Public Administration, with a minimum of five (5) years of relevant work experience; OR
• A Bachelor’s degree in Real Estate and Property Administration, Business Administration, or Public Administration, with a minimum of eight (8) years of relevant work experience.

How to Apply

All applications should be addressed to the Vice-Chancellor and submitted via email to recruitment@uok.ac.rw no later than May 15, 2026. Please note that hard copy applications will not be considered.