Farm Administration Lead

Job Description

The Farm Administration Lead will oversee all administrative operations at the farm, ensuring efficient coordination, accurate record-keeping, and strong support to daily farm activities. The role will manage administrative processes including communication, scheduling, logistics coordination, reporting, and office management while supporting operational teams to ensure smooth and organized farm operations.

Key Responsibilities

• 1. Administrative Operations & Coordination
  • Oversee day-to-day administrative activities at the farm
  • Manage communication channels including phone calls, emails, and internal coordination
  • Ensure proper documentation, filing, and record management.
• 2. Scheduling & Logistics Support
  • Coordinate meetings, appointments, and calendars for farm leadership
  • Organize logistics for internal meetings, trainings, and site visits
  • Support travel arrangements and itineraries for staff and visitors.
• 3. Office & Facility Management
  • Ensure a clean, organized, and well-maintained office environment
  • Coordinate office maintenance, repairs, and service provider
  • Oversee office supplies procurement and inventory management.
• 4. Stakeholder & Visitor Management
  • Receive and assist visitors at the farm
  • Handle inquiries, provide information, and resolve basic issues.
  • Support coordination with external stakeholders when needed.
• 5. Reporting & Administrative Support
  • Prepare and maintain administrative and operational reports.
  • Support planning and execution of company events and activities.
  • Maintain accurate records to support audits and compliance.

Key Requirements

• Bachelor’s degree in Business Administration or a related field
• Minimum of 2 years of experience in administration or operations
• Strong organizational and coordination skills
• Excellent communication and interpersonal skills
• High attention to detail and strong record-keeping ability
• Proficiency in Microsoft Office tools

How to Apply

send all the required documents to our email address: recruiting@kivuchoice.com