Procurement Specialist

The Procurement specialist will be responsible for sourcing goods, services and works, requesting proposals, quotations and bids. Evaluating and analyzing submissions and providing recommendations for consideration. All activities must be conducted in full compliance with company policies and SOPs. The role involves daily procurement operations. Prepare bidding documents, bid receipts, bid opening reports and bid evaluation reports. Request clarifications during the tendering process and notify bidders of outcomes; Liaise with user departments on technical evaluation of bids; Coordinate contract review processes with users and suppliers; Receive requisitions from users and prepare purchase orders; Prepare suppliers vetting slips, submit to the security department and prepare relevant reports; Follow up on vetting feedback with the security department; Collaborate with the logistics Office and Finance department to follow up on supplier payments when necessary; Work closely with user department to provide terms of reference where required; Request samples from suppliers, coordinate approval processes and provide feedback; Identify and shortlist suppliers as part of the procurement process; Ensure full compliance with policies and SOPs and maintain proper filing and safekeeping of records; Perform any other duties assigned by supervisor.

How to Apply:
Interested candidates should submit the following: Application letter addressed to Head of HR & Administration specifying the position you are applying for in English Recent Curriculum Vitae, including three referees with their personal telephone contacts and E-mail addresses; in English Recent Notarized degree/ diploma certificates Relevant professional certificates Photocopy of Passport or National ID All documents must be signed and dated Send at hr.admin@rwandaircatering.rw