Request for Quotation for Provisional of Vehicle Maintenance and Repair Service

Jhpiego hereby is seeking quotations from qualified and authorized garages to provide comprehensive vehicle maintenance and repair services for its fleet of vehicles. The garage shall provide routine maintenance and mechanical repair services for the organization’s vehicles, as detailed in the Annex1 attached to this document. The service should cover the following types of vehicles: Toyota/Landcruiser/Hardtop, Toyota/Landcruiser/Jeep TXL, Toyota/Fortuner, Truck: pickup, 4x4 / TOYOTA HILUX D/C. Garage Requirements: Bidders must meet the following mandatory requirements: RDB Registration Certificate, Valid RRA Tax clearance, Valid RSSB Certificate, Valid RICA Registration Certificate, Valid RICA Operational license, Valid RSB Certificate, RSB license, Valid garage Insurance, Qualified technical staff with proven experience in vehicle service, Warranty on spare parts, Availability of genuine spare parts or partnership with authorized parts suppliers, Signed and stamped at least three (3) good completion related to our tender. Duration of Contract: The contract period shall be one (1) year, renewable subject to satisfactory performance and mutual agreement between the parties. Expected Deliverables: Detailed job card for each vehicle serviced, Inspection checklist after each maintenance, Cost breakdown per service category, Monthly service summary report, Record of replaced parts and warranty tracking, Fully equipped workshop with diagnostic tools, lifting equipment, and specialized instruments, Capacity to provide services for multiple vehicles simultaneously.

How to Apply:
Quotations should be submitted electronically in two separate parts: Technical and Financial. The Financial Quotation must be protected. The password will be requested during the evaluation process. When submitting the offer, bidders must also provide the name, email address, and telephone number of the designated contact person, who will be requested to share the password when required. Bidders are required to submit their Financial Offer using the exact item descriptions and item numbers as provided in the attached Spare Parts and Services Price List (Annex 1). All items listed must be priced accordingly. No modification, deletion, addition, renaming, or numbering of items shall be permitted. Failure to comply with this requirement will render the bid non-responsive and may result in rejection. Quotations shall be submitted electronically only to Rwanda.Procurement@jhpiego.org. Prices must be in local currency (RWF) and inclusive of all applicable taxes.