TENDER FOR HIRING AN INDIVIDUAL CONSULTANT / FIRM TO STRENGTHEN THE ECD MAPPING SYSTEM AND DIGITIZING THE ECD BOOK AND NATIONAL ECD STANDARDS

The National Child Development Agency (NCDA) is responsible for coordinating and monitoring Early Childhood Development (ECD) services across Rwanda. NCDA currently manages an ECD Mapping System containing information on approximately 32,000 ECD centers across the country, including geographic location, enrollment, caregiver profiles, WASH indicators, and other operational data. Updates are currently managed primarily by District ECD Focal Persons, while many operational records at ECD center level remain paper-based, including the ECD book used to track children and family information. NCDA now intends to modernize and expand this digital ecosystem by digitizing the ECD book and the ECD standards compliance process to improve monitoring, reporting, supportive supervision, and service quality improvement.

In parallel, the Government of Rwanda has established a strong policy and standards framework for ECD, including the ECD Policy, implementation arrangements, and ECD Minimum Service Standards Guidelines. Building on the 2023 national ECD mapping exercise completed by NCDA in partnership with CRS and UNICEF, this assignment seeks to strengthen the existing online ECD mapping platform through targeted system enhancements, structured workflows, dashboards, and interoperability readiness. The revised system is expected to support timely access to standardized ECD service information, facilitate quality assurance and self-assessment, and improve decision-making at national and decentralized levels.

To this end, with technical and financial support from CRS, NCDA seeks to engage a qualified consulting firm or individual consultant to strengthen the existing ECD Mapping System and digitize the ECD book and National ECD Standards into a more functional, user-friendly, and scalable digital solution.

How to Apply:

Interested and qualified firms shall submit:

Administrative Documents

• Legal registration and operation in Rwanda.
• At least one page of company profile (for consultant firms)
• A copy of full registration certificate (RDB certificate), if applicable
• Data Controller/Processor certificate provided by the National Cyber Security Authority
• VAT and/or tax clearance certificates, if applicable.
• At least three completion certificates of similar services.
• Submission of required documents as listed above.

Technical Proposal

• Understanding of the assignment;
• Proposed methodology and technical approach;
• Work plan and timeline;
• Team structure and responsibilities;
• Relevant institutional experience; and
• Prototype concept or demonstration materials.

Financial Proposal

• Detailed budget;
• Staffing structure;
• Direct and indirect costs; and
• Payment schedule aligned to deliverables.

Supporting Documents

• CVs of all proposed key team members;
• At least two examples of similar work completed;
• Contact details for at least two professional references.

Submission package:

• Technical Proposal
• Financial Proposal
• Supporting documents

Submission Email and Subject Line:

Proposals should be submitted by email to: Email: Rwandabids@crs.org with

Subject line:

"Proposal – Strengthening the ECD Mapping System and Digitizing the ECD Book and National ECD Standards"

no later than May 1, 2026 at 5:00 pm Rwanda time. Late submissions will not be considered.